Effective October 1st, 2021 all vendors, or persons doing business with the City of Eutaw must provide or verify vendor information, including a Tax ID number. A property completed W9 form will be required for payments after January 1st, 2021. Please ensure that you have submitted this information, as a payment will not be issued without completed vendor information
Invoices and Requests for Payment
Vendors will be required to submit an invoice to the City Clerk’s office by one of the following means, within 30 days of the completion of work or rendering of services:
- By mail to PO Box 413, Eutaw, AL 35462
- By email to firstname.lastname@example.org
- In person, at Eutaw City Hall, 116 Main Street, Eutaw, AL 35462
Payments for services provided by vendors will be issued within 30 days of the date of completion of work or invoice. Payments for services provided by vendors will be issued by check to the legal name of the vendor. Payments for services rendered will not be provided on demand at city hall. All vendors or service providers must submit an invoice, and have the payment of the invoice approved by the City Council during a regular meeting. The City Council has regular meetings on the 2nd and 4th Tuesday of each month. Any invoice or request for payment that is submitted, will be added to an upcoming regular City Council meeting for consideration.
Any vendor requesting a replacement check must contact the City Clerk’s Office. A $45 check replacement fee will be charged, against the amount due to the vendor. This fee, will cover any stop payment and administrative costs incurred with processing a duplicate check request.